Use destination-local arrival times
Enter the scheduled time printed for the arrival airport or station, including the date when someone lands after midnight.
Group trip coordination
See all free tools Find a meetup time that works for every arrival.
Compare different arrival times, terminal buffers, hotel transfers and check-in before asking the first traveler to wait all day.
Group arrival planner
Coordinate travelers arriving from different places. Enter every time in the destination's local time to find the first practical hotel meetup and see who would be left waiting. Nothing is uploaded or saved.
Use the destination's local date and time.
Minutes for immigration, bags, delays and finding transport.
Plan for 2 to 8 travelers.
Your arrival plan
The meetup works, but one traveler needs a plan for the gap.
The first practical hotel meetup is Tue, Nov 10, 3:00 PM. This waits until everyone can reach the hotel and check-in is available.
- Scheduled arrival spread
- 2 hr
- Longest individual wait
- 2 hr 45 min
- Total group waiting
- 3 hr 40 min
Traveler timeline
- Traveler 1Arrives Tue, Nov 10, 11:00 AM. Ready at the hotel around Tue, Nov 10, 12:15 PM. Wait to meetup: 2 hr 45 min.
- Traveler 2Arrives Tue, Nov 10, 1:00 PM. Ready at the hotel around Tue, Nov 10, 2:05 PM. Wait to meetup: 55 min.
What to arrange
- Share the hotel address, transfer plan and meetup time with everyone before departure.
- The hotel check-in time adds 55 min after everyone could otherwise be ready. Confirm luggage storage if anyone arrives early.
- Recheck terminal changes, immigration needs, transfer times and the hotel's actual check-in or luggage-storage policy.
Entries stay in this page only and clear when you reload.
What this planner does not know
It does not read live flight or train schedules, delays, baggage times, immigration queues, routes, traffic or hotel policies. The buffer and transfer estimates are yours.
Confirm every schedule with the carrier, calculate transfers for the actual terminals and verify check-in or luggage storage with the hotel. Add more margin for international arrivals or accessibility needs.
Review the assumptions
Make the waiting time visible before anyone books.
The result uses only the times and estimates you enter. Recheck them against the actual carrier, terminal, route and hotel before the trip.
Include the hotel constraint
A group can reach the hotel before rooms are available. Confirm luggage storage instead of assuming everyone can check in early.
Give early arrivals a real plan
When the wait is long, use separate transfers and agree on a luggage, meal or sightseeing plan instead of keeping everyone at the terminal.
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